Wolf Creek Public Schools
Automating absence reporting and substitute placement
- Over 800 employees
- More than 7,200 students
- Manages 33 schools
- Approximate operating budget of $65.2 million
Wolf Creek Public Schools is recognized as a leader in technology integration. After a successful year using our services a collaborative effort was made that saw the introduction of a revolutionary new absence reporting and substitute teacher placement module in Breeze for Teachers.
Problem: How do you automate absence reporting and substitute teacher placement to increase productivity, while providing a positive user experience?
Mark McWhinnie, Assistant Superintendent for Wolf Creek Public Schools and the Dreamstalk team began discussions about the problem in the Spring of 2013.
We began the project with specific goals:
- Reporting an absence had to be fast, easy and familiar for a teacher
- Substitute teachers needed an easy way to find and accept the daily job postings
- The process needed to be monitored by administration
As the Dreamstalk team began to prototype a solution, a sandbox environment was set up that both parties could access in order to better coordinate discussions and testing.
In September of 2013 Wolf Creek successfully launched the new module. Prior to launch we are seeing a consistent 98% of absences filled - on the spot and free of intervention. An intuitive web-based interface with e-mail and text message notification made it easy for substitute teachers to know when a job was available and accept or decline the position. Over 150 substitute teachers were able to apply online and an integrated workflow process allowed the Wolf Creek People Services team to quickly approve or decline applications.